Board Pkt 050526

File No. 260366 Committee Item No. 1 Board Item No. 15 COMMITTEE/BOARD OF SUPERVISORS AGENDA PACKET CONTENTS LIST Committee: Budget and Finance Committee Date April 29, 2026 Board of Supervisors Meeting Date May 5, 2026 Cmte Board Motion Resolution Ordinance Legislative Digest Budget and Legislative Analyst Report Youth Commission Report Introduction Form Department/Agency Cover Letter and/or Report • DPH Memo 3/20/2026 • MYR Memo 4/7/2026 MOU Grant Information Form Grant Budget Subcontract Budget Contract/Agreement Form 126 – Ethics Commission Notice of Award/Award Letter Application Public Correspondence OTHER (Use back side if additional space is needed) Subaward Agreement 4/28/2023 Amendment No. 1 4/15/2024 Amendment No. 2 4/25/2025 Amendment No. 3 9/30/2025 DPH Statement on Retroactivity 4/23/2026 DPH Presentation 4/29/2026 Completed by: Brent Jalipa Date April 23, 2026 Completed by: Brent Jalipa Date April 30, 2026 FILE NO. 260366 RESOLUTION NO. Mayor Lurie; Supervisor Mandelman BOARD OF SUPERVISORS Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 [Accept and Expend Grant Increase -Retroactive -National Institutes of Health -Florida State University -Adolescent Medicine Trials Network for HIV/AIDS Interventions (ATN) Scientific Leadership Center -$408,021] Resolution retroactively authorizing the Department of Public Health to accept and expend a grant increase from the National Institutes of Health through Florida State University for participation in a program, entitled “Adolescent Medicine Trials Network for HIV/AIDS Interventions (ATN) Scientific Leadership Center,” in the amount of $172,663 for the period of January 15, 2026, through January 14, 2027, for a total amount of $408,021 for the total period of January 25, 2023, through January 14, 2027. WHEREAS, The National Institutes of Health (NIH), through Florida State University (FSU) as a pass-through entity, has agreed to fund the Department of Public Health (DPH) in the amount of $408,021 for participation in a program, entitled “Adolescent Medicine Trials Network for HIV/AIDS Interventions (ATN) Scientific Leadership Center,” for the period of January 25, 2023, to January 14, 2027; and WHEREAS, The Adolescent Medicine Trials Network for human immunodeficiency virus (HIV) /acquired immunodeficiency syndrome (AIDS) Interventions (ATN) Scientific Leadership Group (SLG) will provide the necessary multidisciplinary expertise to set, prioritize and manage the ATN scientific agenda; and WHEREAS, The ATN SLG will work in collaboration with the ATN Scientific Leadership Center (SLC) Principal Investigators (PIs), the Statistical and Data Management Center, the Operations and Collaboration Center, and NIH and industry partners; and WHEREAS, DPH will lead the site consortium, support site infrastructure, and contribute to development and implementation of innovative recruitment and retention strategies and maintain internal metrics; and Mayor Lurie; Supervisor Mandelman BOARD OF SUPERVISORS Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 WHEREAS, DPH will lead and contribute to drafting protocol-specific budgets, initiate and maintain community partnerships, and participate in the development of trials; and WHEREAS, The grant does not require an Annual Salary Ordinance Amendment; and WHEREAS, A request for retroactive approval is being sought because DPH received the original grant award on April 5, 2023, for a project start date of January 25, 2023, in the amount of $34,629, then received an increase in grant funds on June 6, 2024 in the amount of $138,434 for a total amount of $173,063 which was approved by the Board under File No. 240788 for a project start date of December 1, 2023, then received an increase in grant funds on September 6, 2025 in the amount of $62,295 for a total amount of $235,358 which was approved by the Board under File No. 251153 for a project start date of May 21, 2025, and finally received another increase in grant funds on February 13, 2026 in the amount of $172,663 for a total amount of $408,021, for a project start date of January 15, 2026 through January 14, 2027; and WHEREAS, The grant budget includes a provision for indirect costs in the amount of $34,533; and WHEREAS, The proposed Grant Agreement contained in File No. 260366, is substantially in final form, with all material terms and conditions included, and only remains to be executed by the parties upon approval of this Resolution; now, therefore, be it RESOLVED, That the Board of Supervisors hereby approves the Grant Agreement in substantially the form contained in File No. 260366; and, be it FURTHER RESOLVED, That the Board of Supervisors authorizes DPH to make any modifications to the Grant Agreement, prior to its final execution by all parties, that DPH determines, in consultation with the City Attorney, are consistent with this Resolution, in the best interest of the City, do not materially increase the obligations or liabilities of the City, are Mayor Lurie; Supervisor Mandelman BOARD OF SUPERVISORS Page 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 necessary or advisable to effectuate the purposes of the Grant Agreement, and are in compliance with all applicable laws, including City’s Charter; and, be it FURTHER RESOLVED, That DPH is hereby authorized to retroactively accept and expend a grant increase in the amount of $172,663 from the NIH through FSU; and, be it FURTHER RESOLVED, That DPH is hereby authorized to retroactively accept and expend the grant funds pursuant to Administrative Code, Section 10.170-1; and, be it FURTHER RESOLVED, That the Director of Health is authorized to enter into the Agreement on behalf of the City; and, be it FURTHER RESOLVED, That within 30 days of the Grant Agreement being fully executed by all parties, DPH shall submit to the Clerk of the Board of Supervisors a completely executed copy for inclusion in File No. 260366; and, be it FURTHER RESOLVED, That this requirement and obligation resides with the Department, and is for purposes of having a complete file only, and in no manner affects the validity of approved Grant Agreement. Mayor Lurie; Supervisor Mandelman BOARD OF SUPERVISORS Page 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Recommended: Approved: __/s/Sophia Kittler for___ Mayor ______/s/__________ Daniel Tsai Approved: ___/s/______________ Director of Health Controller 1 File Number: _______________________ (Provided by Clerk of Board of Supervisors) Grant Resolution Information Form (Effective July 2011) Purpose: Accompanies proposed Board of Supervisors resolutions authorizing a Department to accept and expend grant funds. The following describes the grant referred to in the accompanying resolution: 1. Grant Title: Adolescent Medicine Trials Network for HIV/AIDS Interventions (ATN) Scientific Leadership Center 2. Department: Department of Public Heath, Population Health Division 3. Contact Person: Susan Buchbinder, MD, MPH Telephone: 628-206-7638 4. Grant Approval Status (check one): [X] Approved by funding agency [ ] Not yet approved 5. Amount of Grant Funding Approved or Applied for: $408,021 Year 1 January 25, 2023 – November 30, 2023: $34,629 Year 2 December 1, 2023 – November 30, 2024: $138,434 Year 3 May 21, 2025 – January 14, 2026: $62,295 Year 4 January 15, 2026 – January 14, 2027: $172,663 6a. Matching Funds Required: $0 b. Source(s) of matching funds (if applicable): N.A. 7a. Grant Source Agency: National Institutes of Health (NIH) b. Grant Pass-Through Agency (if applicable): Florida State University 8. Proposed Grant Project Summary: The Adolescent Medicine Trials Network for HIV/AIDS Interventions (ATN) Scientific Leadership Group (SLG) will provide the necessary multidisciplinary expertise to set, prioritize and manage the ATN scientific agenda. The ATN SLG will develop and refine the research agenda of the ATN, convene working groups as needed, prioritize emerging research projects, efficiently manage the development of clinical protocols, implement and complete clinical trials and ensure timely publication and communication of results. The ATN SLG will work in collaboration with the ATN Scientific Leadership Center (SLC) Principal Investigators (PIs), the Statistical and Data Management Center, the Operations and Collaboration Center, and NIH and industry partners. The Department of Public Health (DPH) will lead the site consortium, support site infrastructure, and contribute to development and implementation of innovative recruitment and retention strategies and maintain internal metrics. DPH will also contribute to, review and approve site consortium standard operating procedures and quality management plan. DPH will lead and contribute to drafting protocol-specific budgets, initiate and maintain community partnerships, and participate in the development of trials. 9. Grant Project Schedule, as allowed in approval documents, or as proposed: Approved Year One Project -Start-Date: 1/25/2023 End-Date: 11/30/2023 Approved Year Two Project -Start-Date: 12/1/2023 End Date: 11/30/2024 Approved Year Three Project -Start-Date: 5/21/2025 End Date: 1/14/2026 Approved Year Four Project -Start-Date: 1/15/2026 End Date: 1/14/2027 ?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 260366 2 10a. Amount budgeted for contractual services: $0 b. Will contractual services be put out to bid? N.A. c. If so, will contract services help to further the goals of the Department’s Local Business Enterprise (LBE) requirements? N.A. d. Is this likely to be a one-time or ongoing request for contracting out? N.A. 11a. Does the budget include indirect costs? [X] Yes [] No b1. If yes, how much? $34,533 (for grant increase portion only) b2. How was the amount calculated? 25% of Personnel Cost c1. If no, why are indirect costs not included? N.A. [ ] Not allowed by granting agency [ ] To maximize use of grant funds on direct services [ ] Other (please explain): c2. If no indirect costs are included, what would have been the indirect costs? N.A. 12. Any other significant grant requirements or comments: We respectfully request for approval to accept and expend these funds retroactive to January 15, 2026. The Department received the grant increase of $172,663 on February 13, 2026, for the period of January 15, 2026, to January 14, 2027. The AL # for this grant is 93.865. The grant does not require an ASO amendment, does not create net new positions, and partially reimburses the department for the existing positions: No. Class Job Title FTE Start Date End Date 1 2233 Supervising Physician Specialist 0.2 1/15/26 1/14/27 2 2232 Senior Physician Specialist 0.15 1/15/26 1/14/27 3 2232 Senior Physician Specialist 0.1 1/15/26 1/14/27 Project Description: HD HIV PD195 2526 ATN Project ID: 10042983 Proposal ID: CTR00005177 Authority ID: 10001 Version ID: V101 Fund ID: 11580 Department ID: 162646 Activity ID: 0001 ??????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????