Accept Public Improvements as Complete for Administrative Approval – PL18-0106 (AA), Veterinary Hospital Expansion Project.

TO: LINDA REICH, CITY MANAGER FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS SUBJECT title Final Acceptance of Public Improvements for Administrative Approval PL18-0106 located at 3415 Chino Avenue. end RECOMMENDATION 1) Accept public improvements as complete for Administrative Approval PL18-0106; 2) authorize release of the performance bond and initiate the warranty bond; and 3) authorize the City Manager to execute the necessary documents on behalf of the City. body FISCAL IMPACT There are sufficient funds included in the City's Operating Budget to support the ongoing maintenance activities related to the public improvements being accepted. CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City's values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering: * Positive City Image * Public Service Excellence through Internal and External Partnerships Revenue: Click or tap here to enter text. Expenditure: Transfer In: Click or tap here to enter text. Transfer Out: Click or tap here to enter text. BACKGROUND On February 19, 2021, the Development Services Department administratively approved an application submitted by Dunbar Holdings Chino, LLC for the property located at 3415 Chino Avenue. The approval authorized the construction of a 2,907-square-foot expansion to the existing veterinary hospital (Exhibit A). The Engineering Conditions of Approval ("COA") for PL18-0106 required the developer to design and construct certain public improvements along the property frontage on Chino Avenue including, but not limited to, sidewalk, curb and gutter, asphalt concrete overlay, a streetlight, parkway landscaping, and driveway approaches. The public improvements completed by the developer necessitated the execution of a Public Improvement Agreement and posting securities that the City Council approved on December 6, 2022 (Exhibit B). It should be noted that the costs associated with the design and construction of the required public improvements are completely offset by the applicant. There is no direct fiscal impact on the City The conditions of approval required the owner to annex the property to the City's Landscape and Lighting District No. 2002-1 (Annexation/Zone No. 89) for public streetlight maintenance along the project's frontage, within the right-of-way. On December 6, 2022, the City Council approved Resolution 2022-080, which declared the City's intention to annex the property into Landscape and Lighting District (LLD) No. 2002-1 (Annexation/Zone No. 89) and approved the Engineer's Report, which estimates the annual assessment to be levied from the property for streetlight maintenance. By way of ballots mailed to the property owner(s), the property owner(s) are requested to register their support or protest for the annexation to Landscape and Lighting District No. 2002-1 (Annexation/Zone No. 89). On February 7, 2023, the City Council held a public hearing and approved Resolution 2023-007 ordering the annexation into Landscape and Lighting District No. 2002-1 (Annexation/Zone No. 89). The public improvements for this project were completed in accordance with the approved plans and to the satisfaction of Public Works staff. The project reached substantial completion in April 2025. The applicant/property owner requested for a Bond Rider and the City issued a letter on June 12, 2025. Between June and November 2025, the contractor and project manager coordinated with the City's project engineer to address various administrative items included in the final punch list to close out the project file, including as-built drawings, grading certificate, compaction report, CAD/GIS files, and backflow certification. All outstanding punch list items have since been completed to the City's satisfaction. ISSUES/ANALYSIS The public improvements being accepted by the City of Chino, as described above, are included as shown on Exhibit C. The public improvements completed have been constructed in compliance with the City's standards/specifications, including accessibility requirements, and to the satisfaction of the Public Works Inspector. All public improvements that were part of the COA for this project were fully funded by the developer. Security for a one-year warranty period has been submitted to the City. Under the warranty bond obligation, the developer will correct any defects found within one year of the City Council's acceptance of the Project. Also, upon completion and final acceptance, the public improvements shall become the sole exclusive property of the City to operate and maintain. The following maintenance obligations will commence following acceptance of the public improvements: Public Street Sweeping: By the City Public Streetlights: By the City (LLD) Attachments: Exhibit A - Vicinity Map Exhibit B - Public Improvement Agreement Exhibit C - Public Improvements Atlas